Skip links
Akaunting vs. Invoice Ninja

Akaunting vs. Invoice Ninja: Which’s The Best Choice For Business?

Two popular invoicing and billing software are Akaunting and Invoice Ninja. This blog post will compare Akaunting vs. Invoice Ninja and help you decide which is best for your business.

Invoicing and billing software are essential tools for businesses of all sizes. They help to streamline the invoicing process, reduce errors, and improve cash flow. 

These two are both good invoicing software for small businesses. Akaunting is better for beginners than Invoice Ninja for businesses needing more features.

Invoice Ninja is a self-hosted invoicing and billing software that offers a variety of features, including customizable invoices, online payments, and recurring invoices.

Akaunting is a free, open-source accounting software for small businesses and freelancers. It is a web-based software so that you can access it from anywhere. 

Akaunting vs. Invoice Ninja:


Akaunting is an open-source accounting software offering invoicing, expense tracking, and financial reporting features. 

It also has a mobile app that allows you to manage your finances. Invoice Ninja is a free invoicing software with features like estimates, time tracking, and project management.

Additionally, the platform has a unique feature that allows you to send invoices and do other tasks with simple voice commands.


Akaunting offers a free invoicing, expense tracking, and financial reporting plan. Upgrade to PREMIUM CLOUD for $36/month to get inventory management, multi-currency support, and more.

Invoice Ninja offers a free plan with professional invoices and auto-billing, and a paid plan with more advanced features for $10/month.

Ease of use:

Akaunting has a user-friendly interface that is easy to navigate. It also has a mobile app that allows you to manage your finances.

Invoice Ninja is also easy to use, with a clean and intuitive interface. It also includes user-friendly accounting.

Integrations and add-ons:

Akaunting offers a limited number of integrations and add-ons. It may have less extensive third-party integrations compared to Invoice Ninja.

Invoice Ninja boasts a wide range of integrations with popular apps and services. You can connect it with payment gateways, CRMs, and project management tools for a seamless workflow.

Customer support:

Akaunting offers customer support via email and a community forum. On the other hand, Invoice Ninja offers customer support via email, live chat, and a community forum.

What to consider before choosing an invoicing and billing software:

  1. Business needs: 

Understanding your specific business needs is crucial. Consider whether you require basic invoicing, more advanced features like expense tracking, or the ability to handle recurring invoices. 

The software you choose should align with your unique requirements to meet your financial management requirements.

  1. Ease of use: 

User-friendliness is essential. You want software that’s easy to navigate and use. A straightforward and intuitive interface will save you time and reduce the learning curve for you and your team.

  1. Cost and pricing plans: 

Budget constraints are significant for many businesses. Evaluate the pricing plans carefully, factoring in any additional fees or costs associated with the software. 

Select a solution that fits your budget while providing the necessary features.

  1. Scalability: 

Consider your business’s growth potential. The software should be scalable, accommodating your business as it expands. 

It avoids the hassle of switching to a new system down the road.

  1. Customization: 

Customization options are valuable for maintaining a professional brand image. Ensure the software lets you personalize invoices and billing templates with your logo, colors, and other branding elements.

  1. Integration: 

Integration with other tools you use, such as accounting software or CRM systems, can streamline your workflow. 

Check if the invoicing software offers integrations with your existing tools to enhance productivity and data consistency.

  1. Security: 

Protecting your financial data is paramount. Choose software that prioritizes security measures like data encryption and user access controls. 

Your financial information should be kept safe from unauthorized access and data breaches.

Best practices to ensure effective use of invoicing and billing software:

  1. Regularly update customer information: Maintaining accurate customer records is crucial. Up-to-date customer details reduce the risk of sending invoices to the wrong address and ensure payments are received promptly.
  2. Use professional templates: Professional-looking invoices make a positive impression on clients. Add your company logo, contact info, and clear payment instructions for professionalism, credibility, and faster payments.
  3. Set clear payment terms: Clearly defined payment terms on your invoices help manage expectations and minimize disputes. Specify due dates, late payment penalties, and accepted payment methods to ensure clients know what is expected of them.
  4. Consistent invoicing: Establish a regular invoicing schedule, whether weekly, monthly, or at project milestones. Consistent billing ensures predictable cash flow, which is essential for financial planning and stability.
  5. Automate recurring invoices: Use the software’s recurring invoice feature for services or subscriptions with recurring billing. Automation reduces the risk of missed invoices and ensures a steady income stream.
  6. Track expenses: Use software to track business expenses. It will help you monitor spending, categorize expenses for tax purposes, calculate profit margins, and simplify tax season.
  7. Review financial reports: Review financial reports regularly to understand your business’s financial health and make informed decisions.

In conclusion: Akaunting vs. Invoice Ninja;

Akaunting vs. Invoice Ninja: Both are great invoicing software to help businesses manage their finances. 

Akaunting is the best free and open-source invoicing software with multi-currency and multi-language support. 

The Akaunting software has more advanced features, while Invoice Ninja is free and has most of the features of paid software. 

Invoice Ninja is a good choice for businesses that require additional features like time-tracking and payment processing.

 Akaunting seems to be a better choice for businesses that need a more comprehensive financial management solution. 

At the same time, Invoice Ninja may be a good option for those who prioritize a free, open-source solution for invoicing and billing.

Consider your business needs before choosing the best. Do your research to get the best for your business.