Skip links
Invoice Ninja vs. Quickbooks

Invoice Ninja vs. Quickbooks: What’s The Best Accounting Tool?

This blog post compares and contrasts Invoice Ninja vs. Quickbooks, two popular business accounting tools.

Accounting tools are software applications designed to streamline, automate, and simplify various business accounting and financial management tasks. 

These systems range from simple bookkeeping to advanced invoicing, inventory management, and reporting systems.

Why choose the right accounting tool?

  1. Efficiency: Accounting tools automate tasks, save time, and reduce errors. They generate invoices, track expenses, and calculate taxes, freeing up time for other business activities.
  2. Financial Management: A good accounting tool provides a clear and accurate picture of your business’s financial health. It lets you track income and expenses, manage cash flow, and make informed financial decisions.
  3. Tax Preparation: Accounting tools can simplify tax prep by organizing your finances, calculating your taxes, and filing your return. It can save you time and money and help you avoid errors.
  4. Scalability: Your accounting needs to grow with your business. The right tool scales with you, handling complex transactions and large data sets. You won’t need to switch platforms.
  5. Regulatory Compliance: Businesses are required to comply with various financial regulations and standards. Accounting tools can help ensure compliance by maintaining accurate records and providing necessary financial reports.
  6. Insights and Reporting: Accounting tools generate reports to help you understand your business’s performance and make better decisions.

The right accounting tool does more than track numbers. It adapts to your business needs and provides insights to drive growth.

Invoice Ninja overview:

Invoice Ninja is a cloud-based invoicing and billing solution offering various features to help businesses manage their finances. 

Some of the key features and benefits of using Invoice Ninja include the following:

  1. Invoicing: 

Invoice Ninja helps you create professional invoices with your branding, payment terms, and more.

The software also allows users to set up recurring invoices and send automated payment reminders to clients.

  1. Payment Processing: 

It integrates with various payment gateways, including Stripe, WePay,, and more, allowing clients to pay invoices in one click. 

The software also allows users to track payments and send receipts to clients.

  1. Expense Tracking: 

Invoice Ninja allows users to track expenses and manage vendors in one place. Users can easily create and manage expenses, convert them into invoices, and organize them by category.

  1. Time Tracking: 

Get a time-tracking feature that allows users to record time on projects and tasks accurately. Time can be easily added to an invoice with one click, making time-tracking fast and efficient.

  1. Project Management:

It has a suite of tools to help businesses manage their projects. Users can create and manage tasks, track time spent on each task, and generate reports to track progress.

  1. Free and Paid Plans: 

Invoice Ninja offers both free and paid plans, with the free plan allowing users to manage up to 20 clients. 

Paid plans start at $10 per month and offer additional features such as unlimited clients, more invoice templates, and custom domain support.

Invoice Ninja is a comprehensive invoicing and billing solution for businesses of all sizes. It offers user-friendly features like payment processing, time-tracking, and project management.

Quickbooks: An overview;

QuickBooks is accounting software for small and medium-sized businesses developed by Intuit. Its products include QuickBooks Online, Desktop, Payroll, Time, and Checking.

Key features and benefits of using Quickbooks:

  1. Invoicing: 

QuickBooks allows you to create custom, professional invoices, sales receipts and estimates that you can send in minutes. It also tracks income and expenses automatically.

  1. Expense Tracking: 

With QuickBooks, you can keep track of your bills and expenses by connecting your bank and credit card accounts. Ensures all your expenses are downloaded and categorized automatically.

  1. Bank Feeds: 

This feature saves time and reduces errors by connecting your bank to QuickBooks for a full view of your finances.

  1. GST & VAT Tracking: 

QuickBooks makes it easy to organize expenses into tax categories and track sales tax on income and expenses.

  1. Inventory Management: 

QuickBooks helps you stay on top of your orders and quantities while managing your inventory in real time.

  1. Receipt Capture & Organization: 

You can use your phone to take photos of receipts and match them to bills, keeping everything organized and ready for tax season2.

  1. Mobile App: 

With the QuickBooks mobile app, you can run your business on-the-go using your mobile device.

QuickBooks is a comprehensive accounting software with features to help businesses manage their finances. 

It’s easy to use, saves time, and can be customized.

Invoice Ninja vs. Quickbooks: The differences;

Here is a side-by-side comparison of Invoice Ninja and Quickbooks based on user interface, ease of use, features, pricing, and customer support:

  1. User Interface:

Users have praised Invoice Ninja for its easy-to-use interface. The dashboard provides a general overview of invoicing and expenses.

Quickbooks has a user-friendly interface that is easy to navigate. From the dashboard, get a snapshot of the business’s financial status.

  1. Ease of use:

Invoice Ninja is designed to be user-friendly and easy to use, even for those with little accounting experience. Users can easily create and send invoices, track expenses, and manage projects.

Quickbooks offers a simple interface and step-by-step guidance to help users manage their finances. It automates many accounting tasks, saving users time and effort.

  1. Features:

Get features like invoicing, payment processing, expense tracking, time tracking, and project management. Invoice Ninja also offers a mobile app for managing finances on the go.

In Quickbooks, get invoicing, expense tracking, bank feeds, payroll, and inventory management features. The software also offers a mobile app for managing finances on the go.

  1. Pricing:

Invoice Ninja offers both free and paid plans, with the free plan allowing users to manage up to 20 clients. Paid plans start at $10 monthly and offer additional features such as unlimited clients, more invoice templates, and custom domain support.

Quickbooks offers several pricing plans, starting at $1 now! Each plan offers different features and capabilities.

  1. Customer Support:

Get customer support through email and a community forum. Paid plans also offer priority support in Invoice Ninja.

Quickbooks offers customer support through phone, email, and chat. Paid plans also offer priority support.

Final thoughts: Invoice Ninja vs. Quickbooks;

Invoice Ninja and Quickbooks offer a range of features to help businesses manage their finances. 

Consider your business needs, budget, and the level of support you require when choosing between the two tools.

Choosing the right accounting tool is key to efficient business finance. Invoice Ninja and QuickBooks offer robust features to meet your needs.

Take advantage of any free trials or demos offered by these platforms to see which one works best for you.